Track the work before it’s won
You email an engagement letter to a prospect. BCC Frontless and the engagement lands in your pipeline — fee, phases, budgeted hours and follow-up all extracted.
Captured a new engagement from your letter to Halcyon Logistics. Pipeline entry created at "Proposal sent," with its four phases and their budgeted hours. Follow-up scheduled if no response in 3 days.
- Client
- Halcyon Logistics
- Engagement
- Network redesign — 12 weeks
- Fee
- €96,000 fixed, billed by phase
- Budget
- 400 hours across 4 phases
- Stage
- Proposal sent
- Next check
- Jan 15 (3 days)
See the overrun while you can still act on it
Seven weeks in, Frontless compares the hours your team has logged with what each phase was budgeted — and tells you when an engagement is burning faster than it is being signed off.
- Over budget Phase 1 · Diagnostic
148 of 130 budgeted hours. Signed off, so the extra 18 hours are already cost.
- Running hot Phase 2 · Scenario modelling
104 of 100 budgeted hours, and not yet signed off.
- On budget Phase 3 · Network design
20 of 100 budgeted hours, started this week.
Bill the extra work, not just the letter
The client asks for one more workshop and agrees the rate by email. When you sign off the phase, Frontless drafts the invoice with the extra work on it — for you to approve.
Phase 2 signed off on Halcyon Network Redesign. Draft invoice generated from the phase fee plus the 16 billable hours of agreed extra scope. Awaiting your approval.
| Phase 2 · Scenario modelling — milestone 2 of 4 | €24,000.00 |
| Additional scope: warehouse-leads workshop, 16 h × €210 (agreed Mar 04) | €3,360.00 |
- Subtotal
- €27,360.00
- Tax
- €6,292.80
- Total
- €33,652.80
Know what each hour actually earned
"What did we really earn per hour this year?" — Frontless divides each engagement’s fees by the hours logged against it, and sets the result against your rate card.
| Engagement | Fees | Hours | Per hour | vs €210 |
|---|---|---|---|---|
| Pioneer Energy retainer | €36,000 | 120 | €300 | +43% |
| Atlas Consolidation | €42,000 | 175 | €240 | +14% |
| Beacon Claims, phase 1 | €60,000 | 300 | €200 | −5% |
| Meridian Growth Strategy | €54,000 | 360 | €150 | −29% |